Word indents the list a quarter of an inch to the right of the left margin. There's a half inch between the number and the first character in the item. That half inch is composed of a Tab.
Block paragraphs are the default in Microsoft Word. Block paragraphs are aligned with the left margin with no indentation and are visually separated by line spaces. Although block paragraphs are popular online, traditionally indented paragraphs are more common in print publishing, business writing, and academic research. Today’s tutorial shows three ways to indent paragraphs in Microsoft Word:
When working in Office 2011 for Mac, you’ll likely need to know how to create a multilevel numbered list in Word 2011. The easiest way is to start with a list that’s been indented with tabs. In a multilevel numbered list, a number denotes each new item in the list. Indents invoke formatting rules for sub-numbering. Explore paragraph dialog box options There are general, indentation, and spacing options available in the Paragraph dialog box options. At the bottom of the dialog box, you can see a Preview of how the options will look before you apply them. If you want to save the settings you chose as.
This tutorial is also available as a YouTube video showing all the steps in real time.
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The images below are from Word for Office 365, which is currently the same as Word 2019. The steps are the same for Word 2016, Word 2013, and Word 2010.
If you want to indent single, existing paragraphs, the quickest method is the Tab key.
1. Insert your cursor at the start of the paragraph.
2. Press the Tab key on your keyboard.
See “How to Create, Change, and Delete Tabs in Microsoft Word” for more information about using tab stops.
If you want to indent all existing paragraphs, the quickest method is the ruler.
However, you can also use the Paragraph dialog box if you would like to make additional adjustments to alignments and line spacing simultaneously.
If your document is blank, skip to step 5.
1. Select the Home tab in the ribbon.
2. Insert your cursor into a paragraph.
3. Select Select in the Editing group.
4. Select Select Text with Similar Formatting in the drop-down menu. Note that older versions of Word will say “Select All Text With Similar Formatting,” instead.
This option will select all the paragraphs in the document.
Caution: Other text with paragraph formatting (such as a title formatted with a large font size rather than with one of Word’s preset heading styles) will also be selected.
If your ruler is already visible, skip to step 7.
5. Select the View tab in the ribbon.
6. Select Ruler in the Show group.
7. Move the top ruler marker to the right to the desired indent length.
Your paragraphs should be indented as you move the ruler marker.
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1. Select the Home tab in the ribbon (see figure 1).
If your document is blank, skip to step 5.
2. Insert your cursor into a paragraph.
3. Select Select in the Editing group (see figure 2).
4. Select Select Text with Similar Formatting in the drop-down menu (see figure 3). Note that older versions of Word will say “Select All Text With Similar Formatting,” instead.
This option will select all the paragraphs in the document.
Caution: Other text with paragraph formatting (such as a title formatted with a large font size rather than with one of Word’s preset heading styles) will also be selected.
5. Select the Paragraph group’s dialog box launcher.
6. Select the Special menu arrow in the Paragraph dialog box.
7. Select First line in the Special drop-down menu.
8. Use the increment arrows to adjust the length of the indent.
9. Make any additional adjustments to alignment or line spacing.
10. Select the OK button to save your selection(s) and close the Paragraph dialog box.